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HCFA Envelope

    A HCFA envelope is a window envelope specially designed to mail HCFA 1500 forms to the insurance carrier.  They are available in two sizes from many suppliers who carry HCFA's. 

     The smaller #10 envelope holds up to about 12 claims comfortably.  The larger size is a little larger than a HCFA form and can hold quite a few.  The HCFA forms do not require folding to be inserted into the larger envelopes and the insurance company name shows through the window.  

     To use the #10 envelopes to send HCFA forms to the insurance companies, you must fold the forms twice.  We fold the top half of the form back just under the zip code of the insured's information.  On the back side of the claim the top of the page will line up just above the line that reads "For Medicare Claims".

     We then fold the remaining portion in half and slide it in the envelope.  If we are sending more than five hcfa's in an envelope, we  fold one to fit the window and fold the rest into thirds inserting them behind the first.  If we try to fold all five (or ten) together, it forces the insurance address lower and doesn't fit the window as well. 

     Be aware when you order these envelopes that if you are asked if you want return service requested   printed under your address on the envelope, there is a charge from the post office.  That charge is currently $.75 per address.

     These envelopes are a great time saver for us.  They eliminate the need for labels for the envelopes.  More information on submitting HCFA's.


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